Scaling Health, Safety, and Environment (HSE) software across your organisation might feel like a daunting task. Before you begin, it is essential to identify the challenges you might encounter and create a solid plan. That is where our HSE solutions (provided by TenForce, an Elisa IndustrIQ company) come in. We have created this useful guide to help you navigate the scaling process.
Unveiling the Challenge: Insights from 300+ HSE Leaders Reveals Inefficient EHSQ Software Utilisation
A recent global survey of over 300 EHS leaders conducted by Verdantix reveals a gap between corporate aspirations to digitalise HSE processes and the actual provision of software to their employees. Many companies juggle six or more disparate systems, creating silos of data, inconsistent workflows, and stalled rollouts that eat up time and resources.
From Fragmented to Integrated: Six Benefits of Consolidated HSE Systems
- Centralised HSE data: All environmental, health, safety, and quality information in one place for easier access and analysis.
- Improved data analysis: Robust analytics tools extract trends and insights for proactive risk mitigation and continuous improvement.
- Avoiding duplicated work efforts: Eliminate repeated data entry and manual transfers between systems to save time and reduce errors.
- More appealing to IT functions: Streamline support by maintaining a single platform rather than multiple vendor systems.
- Workflow consistency: Standardise processes across sites to promote collaboration and uniform compliance.
- Lower subscription costs: Reduce licensing and maintenance expenses by consolidating software subscriptions.
Key Factors for Scaling Your HSE System Across the Organisation
- Flexibility vs. Standardisation: Strike the right balance between meeting local EHS needs and fulfilling global reporting requirements with a configurable solution.
- Usability: Engage employees in the rollout to tailor the system to their language, cultural, and role-specific needs, ensuring high adoption.
- Team Collaboration: Successful scaling is a team effort—foster cross-functional ownership to fine-tune the system and empower users.
HSE Software Scaling Gone Wrong: Lessons from a Real-World Case Study
Verdantix’s experience highlights the pitfalls of a disjointed scaling approach: over-customisation, siloed modules, and lack of a clear vision undermined system integrity and user engagement.
The consequences included:
- Confused processes and lack of uniformity leading users to abandon the system.
- Incorrect or missing data, hindering managers’ ability to analyse and report.
- Technical errors and increased IT workload due to over-customisation.
The key takeaway: careful planning, a unified vision, and attention to the bigger picture are essential to avoid these costly mistakes.
The Key to Global Scaling Success: Engaging Your Project Teams
Leadership and accountability from project teams are critical for driving adoption. A well-defined rollout plan and phased module prioritisation—decided in collaboration with your software vendor—ensure alignment with organisational goals. Open communication and cross-geography collaboration lay the foundation for a successful journey.
From Little Acorns Mighty Oaks Grow: Scaling Your HSE Software with Confidence
Approach your scaling project as a transformative journey. Start with “phase zero”—choose a process that delivers early, visible value to build momentum. Implement in small, manageable phases to gain insights and pivot swiftly, fostering continuous improvement.
Prioritise early training for stakeholders and users. Comprehensive education empowers teams to leverage the platform fully from the outset, reducing frustration and preventing roadblocks.
From Data to Growth: Measuring a Successful Scaling Effort
Measure success by tracking system usage—such as the number of action items created—and geographic or user growth. Aggregated reporting across units shows how scaling efforts pay off, confirming that your approach is on the right track.
How We Help Our Customers Scale
Through TenForce, we deliver a modular, user-friendly HSE platform that grows with you. We recommend starting with one to three modules across two to three sites to focus efforts and gather insights. This targeted approach paves the way for a broader rollout and future expansion.
If you would like to learn more about unlocking the full potential of our HSE platform, watch our on-demand webinar: Scaling an EHS System Across the Organization provided by TenForce.
