ERP Push to Cetec: From Quote to Work Order

The handoff from quoting to ERP is where most data discipline breaks down. BOMs get re-keyed. Alternates go missing. Inventory allocation turns into a guessing game. CalcuQuote's direct BOM push to Cetec ERP closes the loop end-to-end: quoted BOMs (or standalone engineering BOMs) become parts in Cetec, part spec groups carry your alternates downstream, scrap and attrition flow through to MRP, and POs created in Shop CQ come back into Cetec as receipts when material lands.

Headshot Remington Leland_250x250px
Remi Leland
Account Manager, CalcuQuote
Tanner Rogers
Tanner Rogers
Cetec MRP

Remi Leland and Tanner Rogers walk through how CalcuQuote and Cetec ERP connect quoting and execution without manual handoffs. The focus is on preserving BOM integrity, maintaining alternate logic through part spec groups, and ensuring that inventory, scrap, and purchasing data flow cleanly into MRP so operations can execute against the quote with confidence.

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Key Takeaways

Two ways to push a BOM

From a quoted RFQ or from a standalone engineering BOM. Both land in Cetec the same way.

  • Push from an RFQ that has already been quoted, with the BOM marked appropriately
  • Or use a standalone widget when your engineering team built a BOM that does not need to be tied to a quote
  • Same downstream flow in Cetec either way 

PRC code mapping that gets smarter

The integration maps CalcuQuote part classes to Cetec PRC codes and remembers your choices.

  • PRC codes are Cetec’s equivalent of part class
  • Mappings reduce manual work over time
  • Reused mappings prevent duplicate part creation

Part Spec Groups carry your alternates downstream

A part spec group in Cetec equals your internal part number and alternate group.

  • The integration fetches existing spec groups so you do not create duplicates
  • Skipping that step creates duplicate parts in your ERP that you will absolutely regret
  • Pending alternates must be approved before push

Scrap, attrition, and burn-rate baked into the push

The numbers your purchasing team sees in MRP reflect what you actually need to buy.

  • CalcuQuote attrition becomes Cetec scrap on the work order
  • A BOM that calls for 27 components plus a 3% burn rate plus a 10-piece kit overhead lands as roughly 97 in MRP
  • Purchasing sees the right number instead of being short at build time

Work order, MRP, and Shop CQ feedback loop

Once the BOM is in Cetec, every downstream system sees a consistent picture.

  • Cetec generates a work-order-specific BOM
  • MRP highlights part packs and approved alternates
  • Shop CQ optimises the buy: push out PO dates, consolidate POs, swap to in-stock alternates
  • POs created in Shop CQ flow back into Cetec to act as receipts when material lands

Allocation by MPN, with order-specific override

Default allocation is MPN-based, with a strict mode when you need it.

  • An MPN scheduled for May 11 vs May 18 gets allocated by date across orders
  • Lock a specific MPN or PO to a specific customer’s order when required
  • Strict-allocation mode is supported when MPN-based allocation is not enough