Manage Volume Pricing Agreements With Ease and Focus On Saving

Simplify and accelerate price list agreement management

Stop shuffling between spreadsheets and emails. Start controlling material costs by negotiating better volume pricing on your forecasted demands, all through an automated, centralized platform.

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Automate volume pricing negotiation for your demand forecast

Strengthen supplier relationships, control material costs, and improve PPV — all without juggling spreadsheets or chasing down emails. Manage volume price negotiations across all categories in one streamlined, easy-to-use interface.

Automatically Send RFQs
Multi-Round Negotiation
Auto-Select
Award Suppliers

Automatically Send RFQs

Upload Demands and Issues RFQs in Minutes 

  1. Import your demand forecast (Excel or .csv format).
  2. Automatically issue RFQs to any selected supplier on your vendor list.
  3. Suppliers receive request notifications, can log into the supplier collaboration portal, and submit their bids. 
CalcuQuote Smart import BOM component list_on screen

Multi-Round Negotiation

Repeatable Process with Total Control 

  1. Track responses and pricing from all suppliers in real time.
  2. Set and update target prices to guide suppliers.
  3. Re-issue RFQs to top suppliers at any time (for a second chance).
  4. Gain market intelligence using integrations with over 40 distributors and manufacturers to identify saving opportunities.
CalcuQuote Send Bid Sheets_on screen

Auto-Select

Make Smarter Decisions Faster

  1. Use native filters and preferences to automate the best supplier selections.
  2. Supplier quotes are automatically converted to your preferred currency. CalcuQuote supports 50+ currencies with exchange rates (updated daily, or at your selected intervals).
QuoteCQ_auto-select (1)

Award Suppliers

Automate Supplier Awards

  1. Select winning suppliers inside the platform.
  2. Issue award reports to selected suppliers with one click.
  3. Suppliers are automatically notified and can send contracts.
  4. Agreed prices are saved into your sourcing database for future use.
CalcuQuote award suppliers on screen

Start managing costs, not chaos.

Key Benefits

Scalable

Automated steps make it easy to handle high volumes without extra effort.

 

Repeatable

Easily manage multi-round negotiations with a structured, reusable process across teams and sites.

 

Transparent

Gain full visibility into supplier responses, negotiation rounds, and award decisions — all in one centralized system. 

 

Strategic

Reallocate efforts from admin work to actually locking in the best price possible.

 

Data-Driven

Centralized data and automated comparisons help you unlock real saving opportunities.

 

Efficient

Manage vendor collaboration from a single user interface with no Excel files or emails.

 

Why CalcuQuote?

Manual Process

CalcuQuote Process
✕ Dozens of Excel files ✓ No more Excel files
✕ Dozens of emails ✓ RFQs automatically issued
✓ Scattered documents ✓ Data warehoused in a centralized platform
✕ Inconsistent responses from suppliers ✓ Supplier responses returned in a uniform template
✓ Manual supplier response consolidation ✓ Supplier responses automatically consolidated
✕ Limited visibility ✓ Real-time tracking and fully traceable
✓ Scattered documents ✓ Automated awarding of suppliers, easier cost analysis, and more
Contact sales

Past webinar: How to Simplify Volume Pricing Negotiations, Cut Material Costs and Improve PPV

Still managing volume pricing through spreadsheets and email threads?
There’s a smarter way. Join us for a practical, insight-packed session built for EMS and OEM teams. Learn how purchasing and sourcing teams can take control of material costs, improve PPV, and strengthen supplier relationships by automating volume price negotiations based on forecasted demand. It’s time to eliminate the admin drag and focus on real strategy. 

Speakers: Kaitlyn Tredaway (COO), David Paschall (Director of BD)

Request the webinar recording
CalcuQuote webinar_How to Simplify Volume Pricing Negotiations, Cut Material Costs and Improve PPV

Past webinar: How to Simplify Volume Pricing Negotiations, Cut Material Costs and Improve PPV

Still managing volume pricing through spreadsheets and email threads?
There’s a smarter way. Join us for a practical, insight-packed session built for EMS and OEM teams. Learn how purchasing and sourcing teams can take control of material costs, improve PPV, and strengthen supplier relationships by automating volume price negotiations based on forecasted demand. It’s time to eliminate the admin drag and focus on real strategy. 

Speakers: Kaitlyn Tredaway (COO), David Paschall (Director of BD)

Request the webinar recording

Frequently Asked Questions

  • A PLA — also known as a Volume Pricing Agreement — is a negotiated pricing agreement between buyers and suppliers based on estimated annual usage (EAU). It helps lock in consistent pricing and protect margins.

  • No additional cost. PLA management is included as part of the quoting solution's functionality — no extra licenses required.

  • CalcuQuote supports 50+ currencies with exchange rates (updated daily, or at your selected intervals). Supplier quotes are automatically converted to your preferred currency — with manual override options if needed.

  • Over 1,000 suppliers already use our user-friendly supplier portal to submit quotes to more than 300 of our customers — so chances are, your suppliers are already familiar with it. For those who aren’t, they’ll receive a link and can easily create an account to submit quotes. We also offer step-by-step instructions in our knowledge base. No training required. 

  • Yes. You can set target prices to anchor negotiations and guide supplier submissions. These can be shown to suppliers or kept internal.

  • Use native filters and preferences like price, MOQ, lead time, manufacturer preference, country, authorized source, and more, to auto-select the best supplier options based on your strategy. Quotes are standardized, currency-adjusted, and ready for apples-to-apples comparison — no spreadsheets needed.

  • Absolutely. Teams across sites or regions can work in the same system, with shared access to supplier data, status, and decisions. We believe in collaboration and don't limit our customers to user licenses - unlimited users means you can collaborate freely.